All requests for new student fees or changes to existing student fees must be submitted for review and approval by September 30th of each year for the Fall of the following academic year. For example, a fee for the 2022/2023 academic year would have to be submitted by September 30, 2021.
The approval process includes:
- a review by Student Account Services for regulatory compliance,
- approval by the Department Head and College Dean,
- approval by the Provost, and
- submission to the Board of Trustees annually.
The appropriate department head or business manager should submit any student related fees (including college, course, program, or other fees to be charged to students) for review and approval by September 30th of each year.
Justification establishing the need for the revenue or revenue change, referencing enrollment expectations and the estimated costs of needed supplies and equipment must be included in the request.
The Dept. of Education published rules in 2015 that govern permissible fees. We will only be able to charge mandatory course fees for items that have a justifiable health and safety reason that require UA to purchase and maintain equipment or supplies (i.e. scuba equipment that UA must maintain to ensure safety of those using it; chemicals that are hazardous and can’t be transported freely and safely on campus) or for items owned and maintained by UA (i.e. a piece of equipment owned by UA such as an astronomy telescope). The applicable Federal Register is linked at the bottom of this page for reference.
Student Account Services will review each request for compliance with applicable federal laws and requirements related to higher education. Requests will be evaluated by the Provost, with review and guidance by the VP for Financial Affairs. A consolidated recommendation will be provided for the President to review and approve, if deemed necessary.
- To submit a fee for review, please complete the appropriate fee submission form:
- The Course Fee Justification Template may be used as a guide to document your request. It can be attached within the request form.
- You must also attach the UAS New Student Fees Request Form that will be provided to the UA System office once the fee is approved at the campus.
Applicable Federal Laws and Requirements: